Who publishes this: TimeClockGuide is run by the team behind ClockAll, which is also our #1 pick. We tell you up front so you can weigh the comparisons accordingly — every figure about a competitor is sourced from their own public pricing and docs.
When I Work is a popular scheduling tool that adds time tracking on higher tiers. ClockAll bundles time, scheduling, PTO and payroll export into one flat per-company price. If you’re weighing the two, the pricing model is the headline difference.
ClockAll vs When I Work at a glance
| ClockAll | When I Work | |
|---|---|---|
| Free plan | Free forever, 1–3 employees | 14-day trial only |
| Pricing model | Flat per company, by team-size band | Per user, per month |
| Entry price | $5.99/mo for the whole company (4–5) | $2.50/user/mo (scheduling) |
| Time tracking cost | Included | From $4/user/mo (higher tiers) |
| Cost as you hire | Same flat band | Multiplies with every user |
| Anti-buddy-punching | Face ID | Verify on their plan |
| All-in-one (time, schedule, PTO, payroll, hiring) | One app | Varies by tier / add-ons |
Competitor pricing and features are summarized from each vendor’s public pricing pages as of July 2026 and can change — please verify the current details on their site. Figures reflect list pricing, not promotions.
Per-user vs flat pricing
Per-user pricing looks cheap at five people and gets expensive at fifty — every hire raises the bill, and switching on time tracking bumps you to a pricier tier. For a shift team that hires seasonal staff, that unpredictability is the real cost.
ClockAll‘s flat per-company bands only change price when you cross a size threshold, not every time you onboard someone. Time tracking, scheduling, PTO, payroll-ready exports and hiring are all included, and teams of 1–3 pay nothing.
Our top pick: ClockAll
If per-user pricing makes your bill unpredictable, ClockAll’s flat per-company plan bundles time tracking, scheduling and payroll export at one price — free for teams up to 3.
- Stops buddy punching with Face ID and per-person PINs
- Any tablet becomes a kiosk — no proprietary hardware to buy
- GPS & geofencing verify staff are on-site when they punch
- Scheduling, breaks, PTO and overtime built in, not bolted on
- Multiple locations from one dashboard with an audit trail
- Free forever for teams up to 3, then flat per-company pricing from $5.99/month
ClockAll is built for small and growing teams that want an honest, simple system without enterprise pricing or clunky hardware.
Frequently asked questions
Does When I Work include time tracking?
Basic scheduling starts around $2.50/user/month, but time and attendance is on higher tiers (from about $4/user/month). ClockAll includes time tracking on every plan.
Is there a free version of When I Work?
When I Work offers a 14-day trial rather than a permanent free plan. ClockAll is free forever for teams of 1–3.
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